Current Job Opening

            P. O. BOX 310, SILVERDALE, WA 98383

  (360) 698-4918 ¨ fax (360) 698-2402

     portofsilverdale@wavecable.com

 POSITION/JOB DESCRIPTION
ADMINISTRATIVE POSITION

Introduction:
This position performs general office duties as well as monthly attendance of after-hours Port meetings.  The position maintains a friendly and professional relationship with the public and business contacts of the Port of Silverdale.

The position is located at the Port of Silverdale office, Old Town Silverdale.

Position Control:
This position reports directly to the Board of Commissioners of the Port of Silverdale.

Education/Experience
The position requires a high school diploma or GED.  Applicants should be comfortable working with the public and have general clerical, computer and customer service skills. 

Duties and Responsibilities:
1. General
        Direct visitors, phone calls, messages, email, and mail accordingly
        Attend meetings, take and prepare minutes
        Generate and disburse agendas and agenda packets
        Proofread correspondence
        Update documents to website file
        Prepare letters as needed
        Update tenant files and spreadsheets
        Enter boat information into database
        Update the Small Works Roster
        Prepare leases and coordinate with tenants
        Communicate with Commissioners
        Maintain Filing

2. Financial
        Enter bills and payments into QuickBooks
        Post and track tenant payments
        Enter moorage fee payments into database
        Prepare and make deposits

      Update the County’s ‘Workday” system

      Reconcile accounts with County

      Alert tenants of past due rent

      Prepare and mail delinquent moorage letters

      Prepare checks

      Prepare Voucher Approval

      Prepare and send “Check Information” spreadsheet to County

      Mail out payments

      Prepare budget and necessary Resolutions

      Prepare Budget vs. Actual report

      Track contracts and payments

      Various quarterly and end-of-year reports/tasks

3. Other

      Archiving files

      Light janitorial duties around the office

Essential Functions
To perform this job successfully, an individual must meet the qualifications and be able to perform and/or be willing to be trained to perform all of the duties described in the “duties and Responsibility” and the “Qualifications” sections of the job description.

Physical Requirements
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

+     While performing the duties of this job, the employee is required to sit 2 -3 hours at a time (at least 75% of the job is sitting)

+     This position requires the ability to juggle the workload and prioritize as needed while working at a high level of concentration and at times in a fast-paced stressful environment

+     This position requires walking, bending, stooping and occasionally lifting loads up to approximately 25 pounds

Job Qualifications/Requirements
        +    A general knowledge of the functions and procedures of office operations

              +    Superior customer service skills

              +    Ability to verbally communicate effectively, including good listening skills

              +    Good grammar and proofreading skills

              +    Ability to take minutes

              +    Ability to count money, give change and process checks

              +    Ability to organize, prioritize and independently perform work assignments

              +    Ability to multi-task

              +    Ability to operate standard office equipment such as a computer, calculator, photocopier, scanner

                    and fax machine

              +    A general understanding of Microsoft Office products such as: Word, Excel, Access, Outlook; as

                    well as Adobe Acrobat and QuickBooks Pro

              +    Willingness to learn

Important Disclaimer Notice:
The job duties and responsibilities, skills, functions, experience, educational requirements and the requirements listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.  The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as a circumstance or condition of its business, competitive considerations, or work environment change.

The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as a circumstance or condition of its business, competitive considerations, or work environment change.